This guide is designed for attendees of IVS2026, providing everything you need to know from pre-event preparations to how to spend your time on the day of the event.
Some information is still tentative and will be updated daily as details are finalized.
Overview
Two events, IVS and IVS CORE, will be held in parallel. (Varying by event period and pass type)
IVS: 3 days (DAY 1-3) at Miyako Messe / Rohm Theatre Kyoto
IVS CORE: 2 days (DAY 1-2) at Hotel Okura Kyoto
* A dedicated pass is required to enter IVS CORE.
About Childcare
Business Hours (Reception, Opening, and Closing times)
Events / Venues
Time
DAY1 & 2: Reception/Doors Open 10:00 • Sessions Start 11:00 • Close 18:00
DAY3: Reception Only (Basement) 9:15 / Doors Open 10:00 / Start 11:00 • Close 17:00
*On DAY3, registration will open early due to IVS LAUNCHPAD.
DAY 1 & 2: Reception/Doors Open 9:00, Sessions Start 10:00, End 18:00, Doors Close 18:30
*There is no DAY 3. A dedicated pass (CORE PASS) is required to enter IVS CORE.
DAY 3: Main Hall Doors Open 9:30 / Start 10:00
*For those participating for the first time starting on Day 3 who do not have a pass, please make sure to pick up your pass at the "Miyako Messe Basement Information Desk" before entering. The basement information desk will be open from 9:15 AM.
DAY1 / DAY2: 10:00–17:30
DAY3: 10:00–17:00
DAY0 (6/30): 15:00–20:00
DAY1 (7/1): 9:00–13:00
*Please note that they will not be set up on DAY2 and DAY3.
PASS TYPE
Pass types and accessible areas
IVS PASS
CORE PASS
* IVS PASS holders cannot enter IVS CORE. Furthermore, walk-in participation in IVS CORE is also strictly declined due to security reasons.
Speakers must register at the dedicated reception counter indicated in the Speaker Manual. Please be sure to check this information. Please note that badges cannot be picked up at any other counter than the designated one.
The speaker reception for Miyako Messe is located at "ABURU" on the 1st floor, not in the basement.
ROHM Theatre Kyoto and Hotel Okura Kyoto have their own dedicated speaker reception counters.
Those who are speaking only at the North Hall will be guided with a regular pass instead of a Speaker pass.
SATELLITE
Access
Immediately outside the North Gate of Shijo Station on the Kyoto Municipal Subway Karasuma Line
Directly connected to Exit 26 of Karasuma Station on the Hankyu Kyoto Line
June 30: 15:00 - 20:00
July 1: 9:00 - 13:00
*Times are subject to change. Please check our official social media for the latest information.
At some venues, baggage inspection with metal detectors will be conducted. Thank you for your understanding.
Face Photo Registration and Verification upon Entry
Upon entry, identity verification will be conducted through the system to confirm your identity. We appreciate your understanding and cooperation for security purposes.
For those who have registered their face photo in advance through the 4S system, your face will be verified at the reception desk.
If the registered photo is unclear or if registration is refused, you will be asked to present an ID. Please prepare it in advance.
In the unlikely event of system trouble, etc., we will ask for one business card.
If you hold an IVS PASS STUDENT, presenting your student ID or staff ID is mandatory.
Please make sure to prepare in advance to ensure a smooth reception process.
Please note that at some venues, baggage inspections will be conducted using metal detectors. Thank you for your understanding.
Registration and Verification of Face Photo Upon Entry
Upon entry, identity verification will be conducted through the system to confirm your identity. We appreciate your understanding and cooperation from a security perspective.
For those who have registered their face photo in advance using the 4S system, we will verify your face during check-in.
If the registered photo is unclear or if you have refused registration, please present your ID. Please prepare it in advance.
In the unlikely event of system trouble, we will request one of your business cards.
If you hold an IVS PASS STUDENT, showing your student ID or staff ID is mandatory.
To ensure smooth check-in, please make sure to prepare in advance.
Please log in to 4S.
Please present either "My QR Code" from the top-right menu, "My Ticket" from the event page, or the "4S Business Passport" pre-registered in your wallet. Any of these methods is acceptable.
In particular, once you set up your Wallet Pass, you can use it not only for IVS but also for entry to other events. (Limited to events you have registered for. In other words, for events that utilize the 4S system, the QR code does not change from event to event.)
Settings cannot be configured on a PC. Please set them up in advance using your wallet on a smartphone.
At the venue, staff may verify your identity depending on the circumstances.
Please be aware in advance that you may be asked to present your ID.
Staff may verify your identity at the venue depending on the circumstances.
Please be aware in advance that you may be asked to present your identification.
VENUE / STAGE
SHUTTLE BUS / RICKSHAW
[Target Pass] CORE PASS
Available only to CORE Pass holders. Please note that the bus has a limited capacity. Passengers are required to present their pass upon boarding. Guests with other passes are not permitted to accompany you. (However, if you plan to register, please present your 4S ticket.)
| Hotel Okura Boarding Area: In front of the Kawaramachi-dori Street Exit
Miyako Messe Side Bus Stop
Shuttle bus: Please exit from the east exit and wait at the bus parking lot.
Rickshaws: Depart from and arrive in front of the street at the west exit.
9:00 AM
45
10:00 AM
0
15
30
45
15
30
45
11:00 AM
0
15
30
45
0
15
30
12:00 PM
15
30
45
0
15
30
1:00 PM
15
30
45
0
15
30
14:00
15
30
45
0
15
30
45
3:00 PM
0
15
30
0
15
45
4:00 PM
0
15
30
45
0
15
30
45
5:00 PM
0
15
30
45
0
15
30
45
6:00 PM
0
0
15
30
[Target Pass] CORE PASS
Rickshaw operation hours are from 12:00 to 17:00. Operations may be suspended depending on the weather. In addition, while it is free of charge for CORE Pass holders, general admission rates apply for other pass holders. (Operating company: Ninjaya / NINJAYA)
Located in the basement of the Miyako Messe venue, the "Kyoto Museum of Traditional Crafts" is a place where you can experience and view exhibits of the world of beauty and craftsmanship that continue to be passed down and live on in the city of Kyoto. Normally, there is an admission fee, but those holding an IVS Pass or CORE Pass can enter for free during this period. We hope you will take this opportunity to visit.
The "Kyoto Museum of Crafts and Design," located in the basement of the Miyako Messe venue, is a place where you can experience exhibits showcasing the world of beauty and craftsmanship that continues to be passed down and thrives in the city of Kyoto today. Although there is normally an admission fee, those with an IVS Pass or a CORE Pass can enter for free during this period. We highly recommend taking this opportunity to visit as well.
▼Scheduled Exhibitor List
Jukusei Sushi Yorozu / Higashiyama Tsukasa / IndiaGate / Salon inacheve / THANKs BREAD and DONUTS / fudo / Hormone Akayashiro / Gyoza Sukemasa / Kokoro Kogare / Wangfujing / Wakayama Manpukutei / Awajishima Yoshoku Club / Sakachiso Kokoro / re social / Shichijuni-ko
*In no particular order. The list of shops/stalls above is subject to change.
Management & Cooperation: Cocoropark Co., Ltd. / CALORIE Inc. / Skeleton Crew Studio
A lounge is available for SPEAKER PASS and CORE PASS holders at "Kyoto Modern Terrace," located on the 2nd floor of TSUTAYA in Rohm Theatre Kyoto.
DAY1 / DAY2: 10:00–17:30
DAY3: 10:00–17:00
Please present your pass upon entry. Those who do not have a valid pass will not be permitted to enter, even for temporary access. Thank you for your understanding.
Scheduled to be installed on the 3rd floor veranda of Miyako Messe. Please smoke only in the designated smoking areas.
At the Hotel Okura (CORE Venue), please use the smoking booth in the 1st floor lobby.
The cloakroom is scheduled to be set up in the basement of Miyako Messe. Also, for all IVS CORE participants, the cloakroom at the Hotel Okura Kyoto is available for use.
Since it is located in a different place from the reception desk, leaving your luggage at the cloakroom first before checking in will make the process smoother.
Please note that the cloakroom service cannot accept valuables, fresh food, pets or other live animals, or items requiring refrigeration. As a general rule, please keep your valuables with you during the event. Furthermore, please be advised that the organizers accept no responsibility whatsoever for any loss or damage to your personal belongings, including those left in the cloakroom.
To ensure that parents can participate with peace of mind, we offer official childcare services. Qualified midwives, nurses, and childcare professionals will take care of your precious children.
On the day of the event, we will offer child-minding services at the event venues (ROHM Theatre Kyoto and Miyako Messe venues), as well as overnight child-minding services as postpartum care at hotels near the venues. Web cameras are installed in the child-minding areas, allowing parents to check on their children at any time from their smartphones.
Advance registration is required. Please check the details page for more information.
Operated by: Josan-she's
Those attending IVS CORE can also use the childcare services (paid) located within the Hotel Okura Kyoto. If you wish to use the childcare service at the Hotel Okura Kyoto, please make inquiries via the website below.
Operated by: Alpha Corporation
The venue is wheelchair accessible.
If you use a wheelchair or require any other support or accommodations, please contact us in advance via the inquiry form or at ivs-office@infinityventures.com.
If you wish to use our services, please contact us in advance if possible through the inquiry form, or via email at ivs-office@infinityventures.com. You may also ask the staff on the day of the event.
Lost and found items within the venue will only be kept by us during the event hours, provided they were recovered by our staff.
For the Miyako Messe venue, please inquire at the basement cloakroom reception.
For the Hotel Okura Kyoto venue of IVS CORE, please inquire at the reception desk.After the event period, we plan to submit any remaining lost and found items to the police station with jurisdiction.
If you feel unwell or have a sudden illness, please inform a nearby staff member.
First Aid Room Information
Miyako Messe / ROHM Theatre Kyoto: Located next to the Miyako Messe Office on the 1st Floor
For Hotel Okura Kyoto, please speak to a nearby staff member.
⚠️ Request for Heatstroke Prevention Kyoto is expected to experience high temperatures in July. Please cooperate with heatstroke prevention measures by drinking water and replenishing salt frequently, and taking sufficient rests.
📅 Check schedule in advance
Many sessions will run concurrently. Checking the timetable in advance will help ensure a smooth experience.
🙅 Saving seats is prohibited
Please refrain from saving seats (by placing luggage, etc.) in the session venues. Since many people will be participating, please share the space and be considerate of others.
🌐 Simultaneous Interpretation Software
AI simultaneous interpretation is available for some sessions. You can view the real-time translation on your smartphone.
The "Simultaneous Interpretation" app provided by Kotoba Technologies is available for free during the event. It is convenient to download the app in advance. Please access it using the QR code displayed at the venue or in the pamphlets distributed on the day of the event.
🤼 Sessions & Meetups (Miyako Messe, 3rd Floor)
"Sessions & Meetups" will be held on three stages (A STAGE, B STAGE, C STAGE) on the 3rd floor of Miyako Messe.
60 minutes of session time + 30 minutes of networking. There is a "Side Area," a space where you can meet up including the speakers for 30 minutes after the session ends.
After the session, please move to the networking space prepared next to it and enjoy.
HOW TO RUN A MEETING
Please sign in to 4S and access the IVS event page.
Click "Meetings" in the upper right corner of the event page.
Search and browse through the participants.
Select the person you would like to request a meeting with, add a message, and send the request.
You will be notified when you receive a meeting request. Please log in and approve or decline the request from the "Request List" on the meeting page.
Once the request is "Approved", you can **"Set Time and Location"** for the meeting. Use the chat feature to communicate politely with each other.
There are "Meeting Rooms" located in the basement of Miyako Messe. You can reserve meeting spots in 20-minute slots.
As meeting points, "Meeting Points" have been set up on the 1st and 3rd floors of Miyako Messe. They cannot be reserved, but please feel free to use them as meetup locations.
If there are times you do not wish to schedule meetings, you can block them on your timetable in advance. Please set this up under "Meetings > Timetable".
*Please note that we will not provide a list of participants via spreadsheet. Please check the list on 4S.
What are SIDE EVENTS?
This is a group of events held concurrently with IVS. Not only on the days before and after IVS,
but various organizing groups will hold events mainly during the evenings (and some in the mornings and afternoons) of the main period.
What are OFFICIAL SIDE EVENTS?
Among the hundreds of side events held, those evaluated and officially certified by IVS are called "Official Side Events." These are "Official Content" designed to complement and deepen themes and challenges that IVS2026 cannot fully cover, thereby expanding the ecosystem. They are positioned as a platform to connect the value of participants' communities with the gathering power of IVS, creating new encounters and co-creation.
Each event is different, including paid, free, invitation-only, pre-registration required, and open events. Please be sure to check the details before participating.
Not all side events are hosted by IVS. In addition, "Official Side Events" are those we support, but the organizers of each event are responsible for hosting and managing them. Therefore, please direct any inquiries to the respective event organizers.
Participants have various goals. What is important is to treat each other with respect, including those you are meeting for the first time. Regardless of status or wealth, we believe that disrespectful behavior should be avoided. Let's create new opportunities with kindness and respect.
We highly emphasize the Code of Conduct within the IVS KYOTO Participation Terms. Any nuisance behavior, soliciting for specific religions, election campaigning, discriminatory remarks, slander, invasion of privacy, actions violating laws or public order and morals, smoking outside designated smoking areas, and excessive sales pitches or business soliciting are strictly prohibited. Violators may be asked to leave the venue.
Furthermore, if you do not follow the instructions of our staff, you will be asked to leave immediately, even during the event, regardless of the reason. Decisions will be made on-site to ensure the safety and operational balance of such a large-scale event. Thank you in advance for your understanding.
Additionally, IVS has established "Terms of Participation" that apply to all attendees. Please make sure to review them as well.
In accordance with Japanese law, drinking alcohol under the age of 20 is strictly prohibited. Age verification will be conducted at the lounge counter where alcoholic beverages are served. Encouraging underaged drinking is also prohibited. Although side events are not hosted by us, we ask that all side event organizers and participants also comply with these laws and regulations.
We strive to ensure that everyone can participate with peace of mind. We also plan to set up a consultation desk in case you run into any trouble. For more details, please see the IVS Anti-Harassment Policy.